We are hiring a Construction Office Administration for a main contractor based in Donegal. The Construction Office Administrator plays a central role in supporting daily operations across the company. This position requires strong organisational ability, excellent communication skills, and proficiency in Microsoft Office applications. The successful candidate will coordinate administrative workflows, support site and office teams, and ensure smooth, efficient handling of documentation, communication, and compliance tasks.
Key Responsibilities Administrative & Communication Duties
Manage incoming phone calls and emails, directing queries to the appropriate team members.
Serve as a primary point of contact for clients, suppliers, and site personnel.
Maintain professional, clear, and timely communication across all channels.
Document Control & Reporting
Prepare, format, and process documents including quotations, purchase orders, site reports, correspondence, and internal forms.
Maintain accurate digital and physical filing systems.
Track quotations, follow up with suppliers and clients, and update internal logs.
Assist with compiling information for tenders, project files, and compliance documentation.
Process Control & Site Support
Coordinate and track site material testing, ensuring results are received, logged, and followed up where required.
Monitor testing schedules and liaise with laboratories, site supervisors, and project managers.
Fleet & Equipment Administration
Schedule vehicle maintenance, inspections, testing, and repairs.
Maintain up‑to‑date records for all company vehicles, plant, and equipment.
Track insurance policies, renewal dates, and compliance documentation.
General Office Support
Assist with day‑to‑day office operations and workflow improvements.
Support management with administrative tasks as required.
Ensure office supplies, forms, and resources are maintained.
Skills & Requirements
Strong proficiency in Microsoft Office (Word, Excel, Outlook, Teams, SharePoint). Procore & MS Project also and advantage
Excellent written and verbal communication skills.
High level of organisation, accuracy, and attention to detail.
Ability to prioritise tasks and manage deadlines in a busy environment.
Experience in construction administration or a similar role is an advantage.
Ability to work independently and as part of a team.
Personal Attributes
Professional, friendly, and confident manner.
Strong problem‑solving ability and initiative.
Reliable, adaptable, and committed to supporting company operations.
Comfortable working in a fast‑paced, dynamic construction environment.
