Job Title: Bid Administrator
Location: North Cork
Contract Type: Full-time, Permanent
Overview We are seeking a motivated and detail-oriented Bid Administrator to join our Tendering team. This role supports the preparation and delivery of high-quality bid and tender submissions that contribute to business growth.
Key Responsibilities - Assist in the preparation and submission of tender and eTender prequalification documents and quotes
- Coordinate and gather information to complete bid responses
- Ensure all bid documentation is accurate, compliant, and submitted on time
- Format and proofread proposal content to maintain high standards of quality and presentation
- Maintain and organise the tender document library and bid templates
- Track bid deadlines and ensure all stakeholders are aware of submission timelines
- Support the preparation of bid presentations and supporting materials
- Assist with contract reviews and administrative compliance checks
- Build and maintain strong working relationships across internal teams
- Perform additional administrative or coordination duties as required to meet business needs
Skills & Experience Required - Previous experience in bid administration, bid coordination, or a similar administrative role, including eTenders
- Excellent written and verbal communication skills
- Strong organisational and time management abilities
- High attention to detail with strong document formatting skills
- Leadership skills to plan, manage, and direct multi-disciplinary teams
- Proficiency in MS Project, Word, Excel, and PowerPoint
- High level of commercial understanding and application
- Proven ability to work collaboratively with clients, contractors, and design teams
- Positive, proactive approach with the ability to adapt to changing scenarios
- Strong interpersonal skills and the ability to work effectively in a team environment
- Self-motivated with the ability to work independently and manage priorities
Desirable Experience - Experience working in a live office environment
- Familiarity with architectural roles and services
- Understanding of public sector procurement portals such as eTenders
- Knowledge of bid processes and proposal writing best practices
Qualifications - Relevant third-level qualification preferred
- Training or certification in bid/proposal writing (e.g., APMP) is an advantage
Benefits - 21 days annual leave
- Free parking
- 4pm finish on a Friday
- Monthly CPD
